Manage Authorizations - User Search

Use:

As an Authorization Grantor, you can use this page to manage existing End Users in ADAM.  Other users may use this page to view authorizations in ADAM.

This page will display the following for a user:

  • authorizations granted directly to the user; and,

  • authorizations granted to the user, via a group.  

Results:

This page acts like a search page.  It allows you to search for existing authorizations for a specific user.  The authorizations display in the bottom portion of the page.  From here, you will be allowed to view and edit authorizations.  This page allows you to:

  • View authorizations;

  • Edit a single authorization;

  • Edit a group of authorizations (also known as a batch of authorizations); and/or,

  • Export page results to an Excel File.

 

Edit Authorizations:

An Edit button will appear next to authorizations you are allowed to edit/delete.  You will be able to edit/delete an authorization if all of the following are true:

  • The current user (i.e. the user currently logged onto ADAM) is delegated the profile (and organization, if applicable) associated with the authorization;

  • There are no unaccepted agreements if the delegation is secured by organization (to learn more about agreements, visit Getting Started - Agreements);

  • The current user has Group Grantor privileges if the authorization is to a group;

  • The organization is active if the profile is secured by organization (visit Understanding the Profile and Organization Link to learn more);

  • The recipient user (i.e. the End User receiving the authorization) is active; and,  

  • The authorization is not deleted.

 

View Authorizations:

A View button will appear next to authorizations which you are allowed to view.  You will be able to view an authorization if any of the following are true:

  • The current user (i.e. the user currently logged onto ADAM) is delegated the profile (and organization, if applicable) associated with the authorization and the authorization is not editable due to the Edit Authorizations rules above; or,

  • The current user (i.e. the user currently logged onto ADAM) has the ADAM Help Desk role.

 

Note:  An authorization which is for a recipient user who is no longer active can be deleted using the View/Update Authorization page.

  

If there is more than one Authorization Grantor with the same abilities/delegation, then both are able to view and update the authorizations.

Access the page:

To access this page:

  • Select Manage Authorizations from the left navigation bar.

  • Click the User Search tab.

If the Manage Authorizations page is NOT visible in your left navigation bar then you are not authorized to manage authorizations in ADAM.  You must have the Authorization Grantor authority in ADAM to manage authorizations.

How to:

Follow these steps to use this page:

Click the Manage Authorizations link.

Click the User Search tab.

Using the Authorized User field, enter the User ID of the individual you wish to display authorizations for.  The User ID must be preceded by the domain (e.g. idir\jsmith).  If you use the Magnifying Glass icon, the domain will be automatically entered for you.

Note:  

  • If you wish to search for authorizations using a broader range of search criteria (e.g. application, profile, organization), click the Search tab.

Click the Search button.

Examine the authorizations in the bottom portion of the page.

  • Click the Edit or View button to navigate to the View/Update Authorizations page for a single authorization.  On this page you can view/modify the authorization.

  • Click the Batch Edit Authorizations button to navigate to the Batch Edit Authorizations: Select page.  On this page you can select multiple authorizations to edit or delete as a batch.

  • Click the Export Results to Excel button to export the data to an Excel spreadsheet.

  • Click a User ID to navigate to the User Information page for that user.

  • Note:  Results are sorted by Profile Name and then User ID.

 

In the example screen below, click on the underlined name of a field or a button.  A pop-up window appears with explanations and information on terms.

 

ADAM 131 - Manage Authorizations

 

Search  

User Search

 

 

 

 

 

Authorized User

 User Search

 

 

 

 

Show Deleted?

 

 

 

 

 

 

 

Search

 

 

 

 

 

 

 

Batch Edit Authorizations

Export Results to Excel

 

 

Results 1 - 2 of 2.

 

 

 

 

 

Result Page: 1

 

 

 

 

 

Action

Authorized

Profile

For Organization

Active?

 

 

Edit

 IDIR\BREBEL

IAPP_BIOLOGICAL_

AGENT_MANAGER

DCR - CAMPBELL RIVER FOREST DISTRICT

 

 

View

 Government Users

IAPP_PROGRAM_MANAGER

Northern Weed Committee