R E P O R T S --

Tips / Troubleshooting

This page provides you with some background information about the design of SPAR to help you understand some of the subtle features that can impact you accessing the reports in the format you need. You learn about:

• Report Matrix -- Choosing a Report
• DOC or XLS Format -- Downloading Report Information
• PDF Format -- Setting Up Acrobat Reader To Correctly Print SPAR Reports

Report Matrix -- Choosing a Report

SPAR has been designed to include a large number of reports. These reports have been created to accommodate various audiences. If you are finding it difficult to determine which report to select, click one of the categories below to learn more about the reports in that group or download a complete matrix of all reports.

• Seedlot Reports
• Vegetative Lot Reports
• Parent Tree Reports
• Nursery Reports
• Seedling Request Reports
• Extract Reports
• Seed Use Summary Reports
• Area of Use / SPU Reports
• Print Reports

DOC or XLS Format -- Downloading Report Information

If the report opened in the browser window instead of in a MS Word or an Excel file, follow these simple steps to copy the report information into a file on your computer. The steps for copying MS Word and Excel report information are the same.

1.

Click your mouse button in the centre of the online report. (This tells your computer this is your active window.)

2.

Press the Ctrl and A keys on your keyboard simultaneously. (This will 'Select All' of the fields in the report.)

3.

Copy the information by either pressing Ctrl C or by right mouse clicking and selecting the 'Copy' function.

4.

Open MS Word or Excel on your computer and paste the information by either pressing Ctrl V or by right mouse clicking and selecting the 'Paste' function.

5.

Use the Save As feature in the MS Word or Excel application to name the file and save it in the appropriate location on your computer.

PDF Format -- Setting up Acrobat Reader to correctly print SPAR Reports

To make sure that your SPAR reports open as PDF files in a separate browser window (which you can then print) you may need to change the preferences within Acrobat Reader. Note that once these changes have been made, you may have to restart your computer for the changes to take effect. The following steps outline the changes you must make. The demo below will walk you through these steps.

1.

Open Acrobat Reader. If you are having trouble finding Acrobat Reader on your computer, try navigating to your Start menu. Next, navigate to All Programs and select Acrobat Reader.

2.

Navigate to the Edit menu and select Preferences. A window labeled Preferences is displayed.

3.

Click on the Internet Category.

4.

Unclick the check box labeled "Display PDF in browser".

Demonstration of Setting Up Acrobat Reader for Reports

This is your opportunity to see in motion the steps for setting up Acrobat Reader to display reports for easy printing. This demonstration is recommended for SPAR Users who are having difficulties printing reports.

Can't see the screen? If you can't see the bottom part of the demo or navigation try pressing your F11 key. It narrows your browser tool bar. To return back from this state press F11. For other options and to learn about demo navigation see the Getting Started Module, Tutorial Tips. (Use the back arrow button in your browser tool bar if you want to return here.)